Gravette School District Jobs and Duties: Accounts Payable Clerk
Supervised by and reports to: Business Manager
- Accounts Payable –
A. Invoices
- Enter invoices for payments
- Review statements for unpaid invoices – obtain copies and appropriate signatures
- Check all invoices for appropriate signatures and approvals for payment ($1,500 or less –Business Manager; $1,500 or more – Superintendent)
- Run reports and balance batches before printing checks
- File numerically and in different funds after checks are printed and mailed
B. Checks
- Print checks
- Email report to Board Disbursing Officer of check over $1,000 for review
- Mail checks
- Activity Accounts and Food Service
- Count and receipt activity account fund collections and make daily deposits
- Review and enter receipts in APSCN monthly
- Add account numbers to budget strips for the Activity Account
- Miscellaneous
- Issue new vendor numbers
- Update existing vendor list
- Collect information throughout year and process 1099’s on vendors
- Close out fiscal year manual files and start new ones on June 30
- Answer and route phone calls
- Greet and direct patrons
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